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  • Tracy Fink

Beat the Heat: Keeping Your Guests Comfortable at a Summer Wedding in North Carolina

Couple with a Jacket Over Their Head
Wedding Couple Hiding from the Heat

Planning a summer wedding in North Carolina comes with its own set of challenges, especially when it comes to keeping your guests comfortable in the sweltering heat. With the sun shining brightly and temperatures soaring, ensuring everyone remains cool and comfortable is key to a memorable celebration. The last thing you want is for your guests to be melting away during your special day. But fear not! In this post, we’ll share practical tips and creative ideas to help you beat the heat and keep your guests happy.

The Heat is On

Summer weddings are beautiful, but the heat can quickly turn an enjoyable event into an uncomfortable one. Guests might feel overheated, dehydrated, or just plain miserable if proper precautions aren’t taken. Let’s explore some effective strategies to keep everyone cool and comfortable during your big day.

1. Hydration Stations - Keep the Refreshments Flowing

Hydration is key to keeping everyone cool and happy. Set up hydration stations with plenty of cold water, flavored water, and other refreshing beverages. Consider offering personalized water bottles as wedding favors – they’re practical and add a personal touch. You could also incorporate a fun element, like a self-serve lemonade or iced tea bar, which not only keeps guests hydrated but also adds to the summer vibe.

We always include a welcome drink station prior to the ceremony whether indoors or outdoors. We love setting up intentionally designed areas that include drinks like chilled infused water with lemon, cucumber, and mint, or a light and refreshing signature cocktail like a summer sangria, or even just a classic non-alcoholic station with water, tea and lemonade. Remember to have a plan on how you are going to keep the beverages cool if they are sitting out in the sun.

2. Provide Plenty of Shade - Create Cool Retreats

One of the simplest ways to keep your guests comfortable is by providing ample shade. Consider renting tents, canopies, or umbrellas to create shaded areas where guests can escape the sun. Think about setting up shaded lounge areas with comfy seating for guests to relax. It’s been shown that shade can reduce the heat index by up to 15 degrees, making a significant difference on a hot day.

When deciding where we are having the wedding ceremony, we always make sure what direction the sun will be facing at the ceremony time. There is nothing worse that the couple squinting because the sun is blinded them.

3. Cool Treats and Refreshing Eats - Beat the Heat with Delightful Snacks

Nothing says summer like cool, refreshing treats. Consider serving ice cream, popsicles, or even a frozen yogurt bar during the reception. For the cocktail hour, you can include chilled appetizers like gazpacho shooters or fruit skewers. These cool eats will not only satisfy your guests' taste buds but also help them stay cool.

We surprised our guests at a recent wedding with a gelato cart, which was a huge hit and kept everyone cool and happy during the hottest part of the afternoon.


4. Distribute Cooling Accessories - Show you care with thoughtful touches

Handing out cooling accessories can make a significant difference in guest comfort. These small touches show that you care about their well-being. Provide handheld fans or battery-operated mini fans, which can even be personalized with your wedding details as keepsakes. Offer cooling towels that guests can use to freshen up; these can be pre-moistened and kept in a cooler. Set up stations with sunscreen, sunglasses, and hats for guests who may have forgotten their own.

Besides cool beverages, we love to have fans available for guests to use. It helps keep them cool and make for a fun keepsake.

5. Timing and Location - Plan Smartly Around the Sun

Timing is everything when it comes to outdoor summer weddings. Schedule the ceremony and main events for cooler parts of the day, such as early morning or late afternoon. If your venue allows, consider a shaded or indoor location for parts of the celebration. Research shows that temperatures can drop by several degrees in the late afternoon, providing a more comfortable environment for everyone involved.

5. Offer Light and Airy Attire Suggestions

Encourage your guests to dress comfortably by suggesting a summer-friendly dress code. Lightweight, breathable fabrics like cotton and linen are ideal for keeping cool. You can also provide fun accessories like fans or parasols that match your wedding theme. Not only will these add a charming touch, but they'll also help keep guests cool. Remember, the happier and more comfortable your guests are, the more they’ll enjoy your big day.

When deciding on your dress code for the wedding, take into account if guests will be outside during most of the wedding. If everything is outside, maybe having a black tie wedding might not be the best option for your guests' comfort.

By incorporating these tips into your wedding planning, you can ensure your guests stay cool, comfortable, and happy throughout your summer wedding in North Carolina. From providing plenty of shade to serving refreshing treats, these small details can make a big difference. Remember, a comfortable guest is a happy guest, and a happy guest will make your special day even more memorable.

Ready to start planning your perfect summer wedding? Contact us today for more tips and personalized advice to make your big day unforgettable! Let's beat the heat together and create a wedding experience your guests will rave about.

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